Terms and Conditions

• Echota Cherokee Deer Clan West (ECDCW) reserves the right to change these terms and conditions at any time and without notice.  Continued use of the site and/or ECDCW's programs indicates that you agree to the modifications.
• ECDCW uses email as our primary means of communication.  By contacting us you agree to receive communications from us by email.  You agree that all agreements, contracts, and other communications we provide to you electronically are legal binding contracts.

• To secure your program date, the $100 deposit is due immediately after a program date has been confirmed. The remainder of program fee is due at the time of the program.
• Deposits are non-refundable.

Program Fees

• The remaining fee, that was not covered by the deposit, is due the day of the program before the program starts.
• Program participants include parents, students, and all other individuals at the event.  A final participant count must be provided by the individual/school requesting the program at least one week prior to the event date.
• Program fees and the number of lecturers attending are determined by the number of participants.  The total program fee is due even if fewer participates attend.  If there are more participates attending then additional fees will be charged.
• Distance traveled by lecturers may also influence the total program cost.
• ECDCW does not own or manage any off school sites, such as parks.  If a program is to take place at any location not on a school campus, all fees or permits to use the site must be paid for by the individual/school requesting the program.  The fees required to use the site will be added to the program fee's total. 

Rescheduling Policy

• Changes made to the program less then 48 hours in advance will be subject to an additional fee.
• If event is to take place in an outdoor setting and it is raining the day of the event the event will have to be postponed until a later date.  The later date will be a date agreed upon by both parties.  There will be no additional fees do to changes because of the weather.

• Saturday hike fee is due at the start of the hike.
• A final participant count must be provided by the individual requesting the hike at least one week prior to the event date.
• The hike fee and the number of guides attending are determined by the number of participants.  The total hike fee is due even if fewer participates attend.  If there are more participates attending then additional fees will be charged.
• ECDCW does not own or manage any hiking sites, such as parks.  If a hike is to take place at any location that requires fees or permits to use, the fee/permit must be paid for by the individual/school requesting the program.  The fees required to use the site will be added to the program fee's total. 

Rescheduling Policy

• Changes made to the program less then 48 hours in advance will be subject to an additional fee.
• If it is raining the day of the event the hike may have to be postponed until a later date.  The later date will be a date agreed upon by both parties.  There will be no additional fees do to changes because of the weather.

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     these terms were last updated: August 26, 2011